Helpdesk at Southeastern

Here are the instructions for completing the Term Check-In before registering for classes using Self Service:  

1. Log into Self Service. 

2. At the top of this page, you will see the tri-logos that represent Southeastern. Click on the three horizontal bars next to the tri-logo to open up the side-menu. When it expands, you will see the icons that represent Home, Term Check-In, and Registration & Records.  

3. Update “Contact Info” in “Term Check-In": 

A. Click the icon for Term Check-In, which looks like a person inside a circle. Click Step 1: Contact Info. 

B. On the “Term Check-In" screen, you will see the sections that hold your contact information sectioned off as “Addresses,” “Email Addresses,” and “Phone Numbers.” Above each section, there is a blue alert that shows when you last confirmed the information for each section. Click the Confirm button if you are confident that the information is accurate. 

NOTE: For the “Addresses” section, you are not able to delete addresses or edit your existing “Preferred” address.  

C. If you need to add an address, phone number, or email address, click the blue plus symbol to add new information.  

D. If you need to edit an address, phone number, or email address, click the pencil icon to open the information and make any necessary edits.  

E. If you need to delete an email address or phone number, click the X icon to delete the information. See the note above on addresses and the need to email registrar@sebts.edu to delete any addresses.  

F. Once you are confident about your information, click confirm for each section: “Addresses,” “Email Addresses,” and “Phone Numbers.” 

Note: After each section for “Step 1” has been completed, your page will reload, giving you a green checkmark at the top right of your screen.  

Please confirm that today’s date is listed next to “Last Confirmed On” in the blue alert at the top of each section, as this will indicate that you successfully confirmed that section’s information. 

4. Update “Emergency Contacts” in “Term Check-In": 

A. Click Term Check-In again and then click Step 2: Emergency Contacts. 

B. The first time you complete this section, you will not see any emergency contact information, even if you entered that information in the old Self-Service. All emergency contact information must be reentered.  

C. To add an emergency contact, click the blue plus symbol that specifies you would like to “Add New Contact.” Complete all fields with an asterisk (*). When all the fields are filled in and the boxes have been checked, click Add Contact.  

D. To edit or delete a contact, click on the blue pencil to edit the contact or the blue circled X to delete the entire contact. 

E. If you choose to not add an emergency contact, click the checkbox that says, “I do not want to provide emergency and missing person contact details.” 

F. Once you have added your emergency contact information OR checked the box indicating you do not want to provide emergency contacts, click Confirm in the top right inside the blue notice. The page will reload and a green checkmark will appear in the top right of the page and the yellow alert will have turned blue and updated to the date you confirmed the information. 

G. Additionally, beneath the emergency contact information are the sections labeled “Health Conditions in Case of Emergency” and “Other Medical Information.” Check the boxes and fill out the fields if you have any information you would like to share. 

5. Update “FERPA Releases” in “Term Check-In": 

A. Click Term Check-In again and then click Step 3: FERPA Releases. 

B. Read the blue alert that describes FERPA regulations and Southeastern’s policies. Please note the warnings about PINs and start and end dates. Those pieces of information are not required, but if provided will be enforced by our offices.  

C. If you do not want anyone to have access to your record information, you may check the box that says, “Do not disclose my student record information at this time.” 

D. If you want to release all or some of your record information to anyone other than yourself, click on the button that says Add Person/Relationship. To add a person/relationship, fill out the fields.  

E. Once you have filled out the fields regarding who we can release record information to, then select what information may be released. You can allow complete access to all record information, or you can limit the FERPA release to any item you select in the list (e.g., Academic Records). 

F. Once you have finished providing details about the person and what can be released, click Submit. A green checkmark will appear at the top right of your screen. 

G. If you wish to add another FERPA Release, simply repeat the steps above for each person.  

6. Update “Church Membership” in “Term Check-In": 

A. Click Term Check-In again and click Step 4: Church Membership Verification. 

B. On this screen, you will see a table with a church membership verification listed.  

C. If the “Status” column has a blue “Incomplete,” click on the blue View button in the “Action Column.” This will take you to a new screen that asks you to verify your standing with a local church.  

D. To complete the church membership verification, press Accept.